Outlook "Book Time to Meet With Me": Set Up Bookings with Me

If you’ve seen a “book time to meet with me” link in someone’s Outlook email or signature, it almost always points to Bookings with me (Microsoft now also calls it Personal Bookings), a free/busy scheduling page built into Microsoft 365. You set it up from Outlook on the web, choose which meeting types people can book, and share a link; Outlook reads your calendar so people only see times when you’re actually free.

Below is how it works, how to set it up, and what to check when the option doesn’t show up. Details are current as of November 2026, but Microsoft renames buttons often, so your screens may differ slightly.

What “book time to meet with me” actually does

Bookings with me is a personal booking page tied to your own Outlook calendar. According to Penn Law’s ITS guide and UConn’s knowledge base, the key pieces are:

• One-on-one only. It schedules meetings between you and one other person against your personal calendar. It is not a team scheduling tool.
• Calendar-aware. Available slots come from your Outlook free/busy time, so new appointments you add elsewhere are reflected on the page.
• Meeting types. You define the kinds of meetings people can book (for example, a 30-minute intro call), each with its own duration and availability.
• Online or in person. Microsoft’s meeting type article lists an online or offline meeting mode; online meetings use Microsoft Teams.

The page lives at outlook.office.com/bookwithme, which is the address several university guides and Office 365 IT Pros point to.

Bookings with me vs. shared Microsoft Bookings

If you just want people to grab time with you, Bookings with me is the right choice.

Before you start: requirements

• A work or school Microsoft 365 account. This is a Microsoft 365 business feature, not a consumer Outlook.com one. Office 365 IT Pros reported in 2022 that any user with an Exchange Online license gets access unless the organization disables it; a reader comment on that article said it wasn’t available on A1 academic licenses. Your plan may differ, so check with IT if in doubt.
• The feature has to be switched on. Admins can turn Personal Bookings on or off for the whole organization or individual users (Microsoft Learn).
• Use Outlook on the web or the new Outlook for Windows. Older guides say the feature isn’t in classic Outlook for Windows or Mac. Newer guides say the new Outlook for Windows matches the web experience, but I couldn’t confirm that in official Microsoft documentation, so Outlook on the web is the safest place to start.

How to set up your booking page

These steps follow Microsoft’s meeting type documentation and the UConn setup guide.

1. Open Outlook on the web and go to Calendar.
2. Look for Create booking page (some tenants show this from the calendar toolbar or the New event dropdown as Bookable time). You can also go straight to outlook.office.com/bookwithme, or open the Bookings home page and use the Personal booking page section.
3. Select Create meeting type.
4. Fill in the details: a name, description, duration, color category, and whether it’s online (Teams) or in person.
5. Set it as Public or Private (explained below).
6. Adjust availability using the schedule customization options. Microsoft’s docs mention Minimum Lead Time (how much notice you need) and Maximum Lead Time (how far ahead people can book).
7. Save, then publish your booking page.

UConn notes that you need at least one public meeting type before you can share your main booking page. Once the page exists, the calendar menu item typically changes from “create” to a link that opens your booking page.

Public vs. private meeting types

• Public meeting types appear on your main booking page. Anyone with that page’s link can see and book them.
• Private meeting types don’t appear on the main page; they can only be booked through their own direct link.
• Single-use links are available for private meeting types. According to Penn Law and UConn, a single-use link stops working after the first booking, while a regular private link can be used repeatedly.

A practical pattern: keep a short public “office hours” type, and use private or single-use links for things like interviews or client calls where you don’t want just anyone grabbing a slot.

How to share a “book time with me” link

Once your page is published, you have a few options:

1. Share the whole page. Use the Share option on your Bookings with me page to copy the public link, then paste it into an email, chat or website.
2. Share one meeting type. Copy the link for a specific (often private) meeting type when you want someone to book exactly that meeting.
3. Add it to your email signature. Several university guides recommend pasting the link into your Outlook signature with text such as “Book time to meet with me.” Some guides mention an Add to email signature shortcut; if you don’t see it, copying the link manually works the same way.

When someone books, the meeting appears on your Outlook calendar, and for online meeting types a Teams link is included.

If the option is missing or availability looks wrong

You can’t find the booking page option. Check these in order:

1. Are you in Outlook on the web? Try outlook.office.com/bookwithme directly.
2. Are you signed in with a work or school account rather than a personal Outlook.com account?
3. Has your organization disabled it? Only an admin can change this.

Your page shows times you’re actually busy. People do report this on Microsoft’s Q&A forums. Make sure the conflicting events are marked as Busy (not Free) in Outlook and that they’re on the calendar Bookings with me reads, and review the availability settings on the meeting type itself.

Notes for IT admins

Microsoft has been changing how Personal Bookings is controlled. Message center post MC1418559 announced the retirement of the older Exchange Web Services (EWS)–based controls for enabling or disabling Personal Bookings, with a listed date of August 5, 2026. The replacement is the OWA mailbox policy (the PersonalBookingsDisabled setting), applied either to the default policy for the whole organization or to a custom policy for specific users.

If you previously disabled Bookings with me using the older method, confirm that your setting carried over to the OWA mailbox policy. Microsoft’s Personal Bookings admin page is the place to check the current commands, since they’ve shifted over time.

Bottom line

“Book time to meet with me” in Outlook is Bookings with me: a personal, calendar-aware booking page for one-on-one meetings. Set it up from Outlook on the web, create at least one public meeting type, publish, and share the link in your emails or signature. If it’s not there, the cause is usually the Outlook version you’re using or an admin setting, not something you can fix on your own.